Computers and Technology

How to Remove Duplicate Addresses in Outlook Email

Today, most professional users are unable to perform their daily tasks due to the amount of workload. However, it gets a little more complicated if these professionals need to handle extra and unnecessary tasks.

This unwanted task is to import old data or get duplicate addresses from an Outlook email account. Manually how to remove duplicate recipients in Outlook emails, such as emails, contacts, calendar entries, not only confuses, but also occupies unnecessary space in your Outlook PST file.

Two Ways to Remove Duplicate Addresses in Outlook Email

As you know, there are two ways to remove duplicate addresses in Outlook email.

  • Duplicate new contacts

A new contact will be created in your contacts folder. For example, if a user creates contact with ritik’s name and there is an existing contact with the same name in a particular contacts folder. Therefore, you can change the existing name to make it easier for users to remove duplicate addresses.

Suggestion: It’s a good idea to view your contacts as business cards and display enough information to help distinguish them from duplicate names.

  • Easily update new information

Outlook contains duplicate data and existing contacts. Copy the relevant data from the duplicate contact to the desired field. This field is in an existing contract and has conflicting data to remove duplicate recipients.

When the Outlook email updates the contact data, the original copied contact is saved in the deleted folder item. This copy can be used if the user needs to restore the original information.

Remove Duplicate Addresses in Outlook Email – Manually

There are certain situations where a user imports contacts into Outlook using a similar name or email address that already exists in the Outlook contacts folder. The user must have selected an option that allows them to create duplicates that exist within the Import and Export Wizard. This is why users have unwanted duplicates of all imported contacts. To remove duplicate addresses in Outlook email, there are several steps described below for different Outlook editions.

For Outlook 2013, 2016 & 2019 Users

  • Open Outlook on your machine.
  • Select the People option.
  • Click in the lower right corner of the view box >> Click Phone. This is a way to scan your contact list for duplicate contacts.
  • Select the duplicate item you want to delete.
  • Select a contact and press Delete to remove duplicate recipients.

The above solution has some restrictions for removing duplicate addresses from the To / Cc / Bcc fields of the Outlook mailbox. After performing the manual steps, you will find that removing duplicate addresses in Outlook email is a time-consuming method.

Automated Solution to Remove Duplicate Addresses in Outlook Email

To overcome the limitations of the manual method when trying to remove duplicate addresses, there is a third-party software, Outlook Duplicate Remover Tool. Users can easily remove duplicate addresses from their Outlook profile within seconds. The application has no file size limit.

To delete recipients in Outlook, please follow the steps below:

  • First, download and install the software.

Remove Duplicate Addresses in Outlook Email

  • After the installation is complete, click Add File or Add Folder.

Remove Duplicate Addresses in Outlook Email

  • Select the In Folder option.

Remove Duplicate Addresses in Outlook Email

  • Click the [Change] button and select the destination path.

Remove Duplicate Addresses in Outlook Email

  • Select the Contact checkbox from Select Item Type.

Remove Duplicate Addresses in Outlook Email

  • Then select the contact field from Specify Duplicate Criteria.

Remove Duplicate Addresses in Outlook Email

  • After completing all the settings, click the Next button to start the process, and click the OK button after completing the task.

Remove Duplicate Addresses in Outlook Email

Conclusion

The email address always plays an important role for Outlook users. Users may have problems sending emails just because they have a large number of contacts in their contact list. Apart from this, the user’s main query is to remove duplicate addresses in Outlook email. We have described both manual and automated methods to resolve the problem for users easily.

If you want to know how to open Outlook express files in Windows 10 easily.

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