Are you searching for a space where you can run your business operations with low overhead costs? We have a solution for you! Now, you can minimize the cost while increasing the profits and expanding the reach with a virtual office in Atlanta. It mainly exists online; therefore, you can manage the operations from anywhere you want.
Although virtual offices have various benefits in terms of flexibility and scalability, the process of setting up can be frustrating if you don’t have the resources and proper tools. To help you out, below is the list of things that can help you set up your virtual office successfully.
Step#1 Determine Strategy Before Setting Virtual Office in Atlanta
The first step in setting up any business is to have a plan, as you would in the case of traditional business as well. In this phase, you will be able to map out strategies and help in figuring out your business requirements. Some of the things that should be included in your business plan include:
- Executive summary
- Company description
- Industry analysis
- Breakdown of management structure
- Marketing & sales strategies
- Budget projections
Once this plan has been developed, you’ll determine the other aspects, including staff and resources.
Step#2 Establish the Workspace
The idea of working from anywhere around the world is the primary reason for the popularity of virtual offices in Atlanta, GA. However, in the absence of the proper setup, it is tough to stay productive. Besides home offices, small businesses prefer co-spaces that serve as an official space to carry out business operations.
Typically, you would have to pay a monthly subscription that includes meeting rooms, mailing addresses, and phone services.
Step#3 Recruit Right People
When operating from a virtual office, you have broader access to talent. You can hire anyone worldwide as the employees will be working remotely – so focus on hiring the best people for your business. When you are hiring someone to work with you virtually, these are the essential characteristics that you need to look for:
- The ability to focus and prioritize
- High intrinsic motivation
- Excellent writing and communication skills
Step#4 Set Up Your Business Address and Phone System
As a small business or entrepreneur, you will need to establish credibility even if you are doing it virtually. With virtual office spaces like Nexus 1201, you’ll have an official street address in the state where you want to do your business in. They can also scan your mails for you and send you a digital copy through email so you won’t miss any critical information.
When it comes to the phone system, you’ll get one main number and a call center service as well. Renting a virtual office in Atlanta comes with the following facilities of phone system:
- Voicemail
- Caller ID
- Conference call
- Call forwarding
Step#5 Acquire Right Tools
The next step is to ensure that the team you hired is equipped with a laptop, internet connection, and other relevant tools. Depending on your business, you’ll also have to select a suitable software solution for your company. Following are the tasks that you need to find a tool for:
- Billing solution
- Document management system
- Recovery solution
- Productivity management
Step#6 Develop a Communication System
Maintaining a proper channel for communication becomes even more critical in a virtual office environment. A lack of communication can become a big issue, as the employees can feel out of the loop or isolated. You can use one of the following ways to build strong communication with your employees:
- Instant message apps (iMessage, Slack)
- Project management tools (Asana, Trello)
- Social Media (Workplace by Facebook or LinkedIn)
- Phone calls (Skype, Slack)
- Video conferencing (Google Meet, Zoom)
Step#7 Develop Organizational Culture
Delegating office rules and responsibilities is pretty easy in a physical office instead of a virtual office setup. You’ll have to create an organizational structure for your virtual team – follow these steps to achieve the target:
- Set working hours
- Make sure employees are clear about their responsibilities
- Provide team-building opportunities
Now that you know the steps to set your virtual office in Atlanta, here are some commonly asked that will further help you create an ideal environment.
Frequently Asked Questions
- How do I start a virtual office?
The best way to start your virtual office in Atlanta is to conduct proper research, determine a business structure, build strategies, complete legal formalities, rent virtual space, equip the office, and hire employees.
- Can I use a virtual address for LLC?
Yes, certainly. The virtual office address is a real one, and you can register your business using them as well.
- How do you manage a virtual office?
To manage a virtual office, follow these steps:
- Develop proper system
- Implement the schedule
- Find communication tools
