This post will guide you to find your solution about how to Import EML files to Outlook. you can follow this write-up to import multiple or single EML files to Outlook.
Firstly, if you are new to these terms let me give you a brief intro about what Microsoft Outlook, EML files, and PST formats/extensions are:-
EML File Extension:
EML is an electronic mail file. It is a file with a .eml extension & saves messages with standard file format MIME RFC 822. We can generally say that the EML file contains ASCII text format and was created by Microsoft Outlook, Thunderbird, and other mail applications. It contains the content of a single message, subjects, senders & receiver’s information, date, and time. EML files can be created by multiple email clients.
PST File Extension:
A personal storage table that contains personal information used by the Exchange Server and Microsoft Outlook. which includes copies of mail messages, calendar events, etc. When you add your Gmail or another mail client in Outlook, it allows you to synchronize and download your mails and a local copy of your emails information saved on your computer. The files that contain Outlook data are saved in .pst format in POP account type and IMAP account, Outlook 365 account & other accounts store their information in an offline Outlook data file or .ost file (offline storage table)
Microsoft Outlook:
Microsoft Outlook is an email client, available as a part of the Microsoft Office suite. Outlook includes emails, calendar, task managing, contact, notes, journal logging, and web browsing. Microsoft Outlook is mainly used as an email application. You can configure any mail into Microsoft Outlook and have benefits like you can print your mail messages, attachments, etc., Open another file extension, etc.
Now let’s move to the solution part of the Import EML file to outlook:
Methods to Import EML files to Outlook All Versions
For Import EML files to Microsoft Outlook, you can do it in 3 ways but Microsoft no longer provides any technical support, update in software & security in Windows 7( for Windows Live Mail & Outlook Express). There are 2 manual methods & 1 automatic or professional method follow given below steps :
NOTE: Unfortunately window live mail and Outlook Express are not supported nowadays after window 7. so, you can’t use methods unless you still use Windows 7.
Method 1:- Transfer EML files to Outlook using DRAG AND DROP Method
If you have already a Microsoft Outlook application then its easy to import EML files to Outlook:-
- Set your EML file on the desktop or go to your EML file location.
- Open Microsoft Outlook application then create a new folder (the new folder is a must, you can’t drag a file on other folders) & drag that desktop file into Microsoft Outlook (new folder),
- Import EML file to outlook is complete.
Method 2: Transfer EML files to Outlook by Changing in MSG File
- Set your eml file on the desktop and right-click on it & open with Microsoft Outlook,
- After opening mail click on the file ( on right corner) then save as with MSG file extension,
- Save that file on the desktop.
There are some Drawbacks of Manual Ways:
1. You can only import a single EML file.
2. Biggest concern is data loss, you’ve to be so perfectly aware of EML & PST files and Outlook applications.
3. In case you have more than a single file to import it gonna be a very time taking process.
4. Mis & Match in date and time format.
5. In case you have attached Attachments with email it can also be skipped or can be lost.
6. Or if you have images in your mails, resolutions can be decreased.
Method 3:- Transfer EML Files To Outlook Professionally
- You need to download software for converting EML files to PST.
- The SysTools EML to PST Converter provides you an easy and quick conversion.
- SysTools EML to Outlook converter gives you a free demo version in which you can only import up to 10 items per folder, so you can check whether SysTools software is better or not.
- You can Import/transfer Outlook 2019, 2016, 2013, 2010, 2007, 2003 versions
Steps of Using SysTools Software
- To download/Install click on the link above given
- Select your EML file folder
- Click on the Export option >> select the browse from export option pop up screen >> make a new folder or you can choose any folder of your choice >> view PST file on your saved location.
- Open Microsoft Outlook application >> click file option
- Then click open & export & select import from another program or file, click on next,
- Select your file location >> click on next,
- you can see your EML file in your Outlook.
Difference Between Gmail and Microsoft Outlook
Storage
Gmail gives you 15 GB of space which also includes Google Drive & Photos in it. Gmail also gave you the option to increase the storage space but need to pay for that.
Microsoft Outlook provides you 1TB of storage compare to Gmail is less storage, it can also be increased as per the use of the storage.
Security
Gmail has inbuilt software to identify emails as spam which has 99.9% detection accuracy.
Microsoft Outlook also includes an inbuilt junk mail filter.
Search Options
If you want to search any mail in Gmail you need to enter some elements like given below:
Label, Category, from, to, subject, keywords, attachments, etc.
In Outlook, files are easier to find as compare to Gmail all you need to search any combination which you want to search
Mobile Friendly
Gmail is an inbuilt application in most android mobiles, all you need to sign in with Gmail Id on your mobile.
Microsoft Outlook is introduced in 2015 for phones and Tablets. It is the first Outlook platform with email, calendar, contacts.
Conclusion:
In the above content, we get to know about what EML files, PST format & Microsoft Outlook, & how to import EML files to Outlook. There are 3 methods as you get to know in which two are manual and another one is professional or with the help of 3 parties. Manual methods are so easy but only for few files if have a large size of data, it’s going to be very time-consuming. Regarding third-party solutions, you can use any software, if you already know about it, otherwise, you can use SysTools EML to PST converter which I mentioned above. I gave you some additional information about the difference between Gmail & Microsoft Outlook applications. Hope you are able to find your solution.
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