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Computers and Technology

How to Export Exchange Mailbox to PST?

Dewarticles | If you are searching for a way to export Exchange Mailbox to PST? Then, stop your searches here, you get the reliable solution to convert it easily. So let us know more about these issues.

Therefore, when users are trying to export an Exchange mailbox to a PST file from Exchange Environment. This is a good number of chances of facing issues. Because Microsoft offers users to move mailboxes via PowerShell commands and Exchange Admin Center. And, still many of the non-technical users face issues and find it difficult to get the task done.

Microsoft Exchange is used in several small and large-scale organizations due to its wide set of features. This organization helps in managing user mailboxes, which provide storage, and many other useful features.

Note: To allow all this data from Exchange DB corruption, crash, accidental deletion, hacking, virus attack, and so on. Users extract their Exchange mailboxes to Outlook data files to keep their mailbox data safe and secure.

If it happens in future then they have a backup file from which they can retrieve all their data back to Exchange and access their mailbox. However, to perform this task, they use the manual solution provided by Microsoft Exchange but they are facing a certain error which is described in the below section.

Extract Exchange Multiple Mailbox to PST Format Without Error – Automated Solution

Exchange Export Tool is a user-friendly software that can export Exchange mailboxes and data items such as emails, calendar items, tasks, contacts. This tool can auto-detects, scans & loads the active directory and preserves the actual folder structure after extracting the Exchange mailbox to PST file. The is auto-generates the export report which stores the success and the fail count of retrieving Exchange data.

However, the application is also compatible with Exchange in 2007, 2010, 2013, 2016, and the versions below. It doesn’t require in-depth knowledge and skill to use it. Users can use this software easily without any error. If a user wants to export contacts to PST files or any other mailbox items along with mailboxes, then they can easily export it with the help of this utility.

Now, below are the working steps for the software. Let us take a look for the same.

Working Process Explained For the Software

Follow these steps which helps you to make conversion process easy and quick with simple steps which is mentioned below:-

  1. Download and run the software on your local system.
  2. Now, Enter Exchange details – Admin SMTP address, Password, Active Directory and Exchange Server IP>> Select Microsoft Exchange Server versions>> Select the checkbox “include subdomains Users”>> Click on Login button
  3. Then, select the Exchange mailboxes>> Click on the Next button
  4. In the categories select mailbox data items>> hit on the browser button to set the desired file location
  5. Finally, click on the Export button.

So, the selected mailboxes are successfully exported from Exchange 2013, 2016 to the PST file format.

Note:- There are most of the users who have Offline/Dismounted Exchange database files and they want to extract their Exchange mailbox to PST data file in a hassle freeway. But, it provides a solution to only export an on-premises Exchange mailbox.

And, in that case, users can use the advanced software which can easily and quickly export the mailboxes from the database in a simplified manner without using any command.

There are Some Advanced Features & Benefits For the Tool

  • This tool provides an option to Manage Folder Structure or Hierarchy of user mailboxes.
  • To Export mailbox items such as contacts, calendar, notes, mails.
  • Therefore, to search the Subdomain User created in the Exchange Environment.
  • Users can use Date Filter to Export only selected Desired Date-Range Items.
  • The utility splitting resulted in a PST file to avoid the file size issues.
  • To preview mailbox Name List stored in the Exchange Environment and Permission Before Migration process.

Let’s go to the manual method and see how it works to export exchange mailboxes to PST file format.

How to Export Exchange Mailbox to PST Using Manual Method?

To perform manual method users face many issues. So, let’s a take look that how manual method works:-

  • Firstly, Open Outlook and go to the File menu.
  • Now, click on Open & Export and then on the Import/Export option
  • Choose the second option of “Export to a File” and hit on Next
  • Select the Outlook Data File(.pst) and click on the Next
  • Then, select the Folder which you want to exported into new Outlook PST
  • After that, use the provided filter option as per the requirements
  • You can also go for More Choice and Advanced, then Click OK
  • Browse the destination location for the PST file and click to finish
  • By clicking Finish, the exportation will be started.

Why Don’t Professionals Utilize the Manual Method?

The Exchange export mailbox to PST with the manual method is a lengthy and time-consuming process which requires technical skills to perform the task.

  • It doesn’t guarantee accurate and perfect exportation, chances of data loss.
  • Users cannot split the resultant PST file if you have a large number of data sizes.
  • It doesn’t permit users to choose multiple folders as per the choice.
  • There is no opinion to resume the interruption procedure.
  • The manual method cannot export multiple mailboxes data at a time.
  • It doesn’t assure you to maintain the data hierarchy, chances of data alteration.

These are the few reasons why professionals don’t prefer the manual methods to export Exchange mailboxes to PST file format.

Final Words to Extract Mailboxes to PST File

In the article, we have discussed how to export Exchange mailbox to PST file format. In the above post, you get two methods to complete this task: manual & automated methods. As we all know that manual solutions have limitations and confusing processes and while performing manually there is a chance of data corruption, hacking, and etc.

But don’t need to worry, here we suggested an automated software which helps to retrieve Exchange mailboxes into PST file format. Without facing any trouble. You can choose as per your requirements for more details use the above blog.

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